E-mail productivity and security tips accumulate everywhere. I thought I had covered the field comprehensively, but four more good ideas appear in the NYSBA J., Vol. 81, Nov./Dec. 2009 at 58-59 (See my post of Aug. 26, 2009: 30 e-mail effectiveness tips with 9 references.).
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Fill in the address box only when you are ready to send. Write the message, check the attachments, proofread, even pause to think a moment, and only then fill in the recipient’s name. A simple habit, but salutary.
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Set up group email lists. If you are part of a deal or have any set of people you write to regularly, do the work once to set up the group email and save time thereafter (and don’t inadvertently omit someone).
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Use an outbox feature. You don’t have to send your email immediately, while the keys are still hot. You can set your program to send all e-mails in the outbox at a particular time or only when you manually empty it. If even a small amount of time passes, you might reconsider whether and what you write.
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Add “no reply needed.” Include a note that says the recipient does not need to reply or does not need to copy you on subsequent messages. I don’t know an acronym, but why not NRN?